Fund Formation & Administration Services

We offer complete solutions for fund administration.

Our middle and back office services are geared to service a wide range of investment funds and private vehicles operating predominantly in the alternative investment sector.

Our one-stop shop approach gives fund sponsors more time to focus on asset growth and management. We comprehend the investment fund industry and our experience and expertise help you to enhance your fund’s operations and build a secure relationship with your investors and counterparties.

Our Core Services

Oneworld offers a comprehensive range of fund services to a wide variety of fund types. Our services can be divided into five functional areas and cover:

Fund Setup and Middle Office Services
Fund Accounting and Valuation
Transfer Agency and Secretarial
Fund Compliance Services
Other Services

Fund Setup

We can assist in obtaining regulatory approval and manage the setup of the fund acting as the point of contact with the authorities. Our services include:

advice and guidance on the choice of legal form and jurisdiction of the fund
coordinating the launch of the fund and preparation of constitutional documents
licensing support services for funds and management companies
drafting the Prospectus, business plan and operations manual
shareholder and transfer agency services

Middle Office Services

asset trade capture and booking
entry and processing of all types of transactions
automatic trade processing and asset validation checks
interaction with prime broker, custodian, depositary
portfolio position and cash reconciliation
cash and liquidity management

Fund Accounting and Valuation

Our department utilizes specialized fund administration software and our experience in core accounting and taxation areas to ensure efficient administration of the fund affairs, including:

accounting for transactions and movements
ensuring compliance with the relevant valuation policies
calculate the Net Asset Value correctly and timely
maintaining accounting records
preparation of routine and tailor-made management and regulatory reports

Transfer Agency

Transfer agents fulfil a central role in the funds industry, as everything from the processing of subscriptions and redemptions to communications with the investors flows through the transfer agency. We have invested in one of the local industry’s most advanced solutions for transfer agency and shareholder record keeping. Our system and staff can perform ably the following:

Shareholder's Register

maintenance of the Register of holders of the fund’s shares
registering and performing transactions (subscriptions, redemptions, transfers, distributions)
settling and monitoring transactions
convening shareholders to annual general meetings
applying the AML rules and control procedures
issuing of share certificates

Communication and other actions

responding to investors’ requests and providing information on maturity dates and other investor-friendly information
communication of dealings to the fund manager, directors and other principal parties
acting as distributor and the fund’s paying agent

Secretarial Services

As Secretary we are responsible for corporate functions, more specifically we perform the following:

tailored administration services to the fund, holding and vehicles/structures day to day administration of asset holding vehicles in multiple jurisdictions
organizing and attending board meetings arranging payments
maintaining statutory registers
ensuring local legal and regulatory compliance

Fund Risk Management and Compliance Services

Our team combines years of operational experience in front and middle office, in risk, compliance and control departments. Our transversal and pragmatic approach, results oriented, is our major asset. Our expertise in Risk Management Services covers:

the design and implementation of comprehensive risk management framework
risk assessment and evaluation studies
review of existing risk management and governance processes to identify areas for improvement

In addition we can act as Compliance / AML Officers to:

monitor and assess the adequacy and effectiveness of the controls and procedures in place
advice, when required, to the persons responsible for carrying out investment services and activities to comply with the Company’s legal obligations
prepare necessary reports according to legal requirements
ensure that continuous training is provided to all staff
Fatca and Crs reporting
investor due diligence

Other Services

Domiciliation and Office Rental

We can provide the registered office and deal with the substance issue. The office will receive correspondence as well as house all files and records. We provide fully functional office settings, as funds need offices abroad to accommodate staff.

Oneworld provides at its Business Centre cost-effective offices and meeting rooms on flexible terms, all backed up by a fully-trained support team and state of the art IT and telecoms infrastructure.

Internal Audit

Our internal audit team uses established internal audit methodologies to provide internal audit outsourcing services. Our areas of expertise in internal audit includes:

performing a review of the audit trail capabilities of the CIF’s electronic systems and procedures in accordance with the CySEC’s requirements
outsourcing internal audit services

Direct and Indirect Tax Services

Our services include: